International Partnerships Among Museums 2003-2005 Cycle Terms and Conditions

	All participants and directors of participating museums must sign and submit to AAM this document by February 24, 2004 in order to participate in the IPAM Program.
	Failure to comply with the terms and conditions outlined below may result in the recovery of granted funds from the institution.
	Please read the following terms and conditions, carefully complete the Terms and Conditions form , and return it to the IPAM office.

Participant Responsibilities

• Participants are responsible for informing themselves about the history, culture, customs, and politics of the country they will visit and for behaving in a manner appropriate to the cultural norms and laws of their host country. They are expected to show respect while in residence at their host institution and while hosting their counterparts. AAM reserves the right to determine if certain behavior is objectionable and to remove a participant from her/his residency, to request an alternate participant at any point in the exchange, or to discontinue the partnership for inappropriate actions.
• Participants are responsible for submitting all IPAM paperwork to AAM by the requested deadlines. Participants should reserve a few days in the final week of each exchange cycle to work on these reports.
• Participants are responsible for following the travel procedures of the IPAM program.
• All participants must be in residence at their host institution and engaged in activities related to their project for a minimum of 31 days. Travel away from the host institution during an exchange must be specifically related to the exchange project. Travel not related to the exchange project may be undertaken before or after the residence period or on weekends and is not counted towards the 31-day residence requirement.
• During the non-U.S. portion of the exchange, participants are required to work closely with the U.S. embassy or consulate staff, who will publicize IPAM activities in the host country and to the U.S. Department of State, the primary funder for IPAM.
• While participants are not discouraged from taking family members on their exchange, they must remember that the primary responsibility of all participants is toward their host museum and project.
• Participants are responsible for acting as a host to the visiting museum professional and helping to obtain lodging, meals, and transportation within the participant's IPAM allowance.

Museum Responsibilities

• Museums are responsible for continuing to pay employees' salaries and benefits during the exchange cycle.
• Museums are responsible for serving as the host institution for a minimum of 31 days (one-half of the exchange cycle). The host institution will help the visiting museum professional to obtain lodging and meals within the participant's IPAM allowance and will help identify reasonably priced local transportation.
• Museums are responsible for crediting the IPAM program and its funders when publicizing their partnerships and in any publications or products resulting in whole or in part from the 2003-2005 IPAM exchange. Copies should be provided to AAM. English translations are preferred.

Cultural or Public Affairs Officer Responsibilities

• Cultural and public affairs officers are responsible for facilitating communications between non-U.S. museum staff, U.S. museum staff, and AAM staff when necessary.
• Cultural and public affairs officers are responsible for working with their nominees and the Department of State during the J-1 visa application process and for assisting with the completion of all necessary forms in a timely manner.
• Cultural and public affairs officers are responsible for monitoring and advising participants on security issues related to travel.
• Cultural and public affairs officers are responsible for timely reporting to the ECA programs office on all IPAM activities in their region and are requested to work closely with host museums to publicize IPAM activities and link them to Mission Public Diplomacy initiatives. Reports must include visual documentation of any public activities undertaken by IPAM participants during the residency period.

AAM Responsibilities

• AAM is responsible for meeting the travel requirements of IPAM funders and will assist participants with travel arrangements.
• AAM is responsible for arranging insurance for non-U.S. participants for the duration of their IPAM residency in the U.S. U.S. participants are to arrange with their insurance carrier for coverage during their travels.
• AAM is responsible for gathering all security information requested from participants by the Department of State and for meeting the security requirements of IPAM funders.
• AAM is not responsible for theft of any kind, personal injury, death, or property damage during a participant's exchange. Each participant is advised to take proper precautions while abroad.

Fill out the terms and conditions form and submit to AAM.

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